Sample Letter reminding conference
attendee to file for the visa and other requirements
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Dear [Name]
Once again, we look forward to
meeting you at the airport on [date]
You will find attach to this email
your official invitation to the conference. Please check if there are mistakes
in your name or address and if they correspond to the one in your passport. You
should get an appointment at the embassy in your country as soon as possible.
It might take a couple of days, so the sooner you call them the better. Before
going to your appointment make sure that you have all necessary documents with
you, including the Official Invitation (attached to this email) and hotel
reservations, to avoid further complications.
Also, you only need to secure a
health and travel insurance for the days of the conference. Do not hesitate to
contact me if you have any questions and keep me updated about your visa
request.
Sincerely,
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